Attendance Module Workflow

Published: August 26, 2026 | https://fecomasschoolmanagement.com/system-guide/attendance-module-workflow/

The Attendance module provides a structured workflow for recording, reviewing, and reporting student attendance.

Daily Attendance Workflow

The general process for recording daily attendance is:

Open the Attendance module.

Select Take Attendance.

Select the Term.

Select the Class.

Select the Stream, where applicable.

Select the Date.

Select Load Register.

Review the students displayed in the register.

Assign the appropriate Status to each student.

Enter Remarks where necessary.

Use Mark All Present or Mark All Absent where appropriate.

Review the attendance information.

Select Save Draft if the attendance is not yet ready for submission.

Select Submit Attendance when the attendance record is complete.

Attendance Review Workflow

The general process for reviewing attendance through the dashboard is:

Open Attendance.

Select Dashboard.

Select the Active Term.

Select the required Date.

Select Refresh Dashboard.

Review the attendance summary.

Review the Class and Stream Completion section.

Identify classes or streams whose attendance has not yet been captured.

Return to Take Attendance where further attendance capture is required.

Attendance Register Workflow

The general process for reviewing attendance registers is:

Open Attendance.

Select Registers.

Select the Term.

Select the From date.

Select the To date.

Select Search.

Review the attendance registers returned by the system.

If no matching registers exist, the system displays No registers found.

Student Attendance Calendar Workflow

The general process for viewing a student’s attendance calendar is:

Open Attendance.

Select Student Calendar.

Select the Term.

Select the Class.

Select the Stream, where applicable.

Select the Student.

Select View Calendar.

Review the student’s attendance calendar.

Attendance Reporting Workflow

The general process for generating a quick attendance report is:

Open Attendance.

Select Reports.

Select the Term.

Select the Class.

Select the Stream, where applicable.

Select the reporting From date.

Select the reporting To date.

Select Generate Report.

Review the Class Attendance Summary.

Export or print the report where required.

For more detailed reporting, select Open Comprehensive Reports.

Comprehensive Report Workflow

The general process for generating a comprehensive attendance report is:

Open Comprehensive Attendance Reports.

Select the Report Type.

Select the Term.

Select the required Class or All Classes.

Select the required Stream or All Streams / General.

Select the required Student or All Students.

Select the From Date.

Select the To Date.

Select Generate Report.

Review the generated report.

Use Export CSV or Print / Save PDF when a copy of the report is required.

Attendance Status Workflow

The general process for creating an attendance status is:

Open Attendance.

Select Statuses.

Enter the Code.

Enter the Name.

Enter the Score.

Select the appropriate Colour.

Configure whether the status:

Counts as Present.

Counts as Absent.

Is Excused.

Requires a Remark.

Is the Default status.

Is Active.

Select Save Status.

Attendance Settings Workflow

The general process for configuring attendance settings is:

Open Attendance.

Select Settings.

Configure the required attendance options.

Set the Low Attendance Threshold (%).

Set the Critical Threshold (%).

Review the configuration.

Select Save Settings.

Scanner Attendance Workflow

The general process for recording attendance using the scanner is:

Open the Attendance Scanner.

Select the appropriate attendance register where required.

Select Start / Resume.

Allow the camera to access the scanning area.

Position the student’s barcode or QR code within the scanning frame.

Allow the system to identify the code.

Review the scanned student information.

Confirm that the student has been marked present.

Review the Scanned This Session and Recent Scans information.

Continue scanning the remaining students.

Use Stop Camera when the scanning session is complete.

Where scanning is not available, the barcode or QR value can be entered manually using Manual Code Entry and then processed using Mark Present.